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NARA Guidance on Managing Web Records
January 2005
()
Web site operations are an integral
part of an agency’s program. Managing web records properly is essential
to effective web site operations, especially the mitigation of the
risks an agency faces by using the web to carry out agency business.
This guidance will assist agency officials in this regard, including
agency program staff, webmasters, IT staff, and other agency officials
who have a role in web site management and administration.
This guidance is comprised of four sections:
- GENERAL
BACKGROUND, RESPONSIBILITIES, AND REQUIREMENTS
– This section
outlines the various ways in which agencies use web sites, the roles
played by different agency staffs in web operations, and the basic
statutory requirements that govern web sites, especially the Federal
Records Act. This section also identifies the types of records agencies
typically accumulate in connection with their web sites.
- MANAGING WEB RECORDS
– This section is intended to assist agency staff in managing their web
records. Aimed particularly at webmasters, IT staff, and those program
officials responsible for web content, this section outlines the steps
an agency must take to ensure trustworthy web records and mitigate the
risks associated with web site operations.
- SCHEDULING
WEB RECORDS
– This section is intended to assist agency staff, especially records
officers, in developing disposition schedules for web records. It
addresses such matters as the types of records that should be covered
in web schedules, how these schedules might be structured, and the
factors an agency should consider in determining how long records
should be
retained.
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APPENDIXES
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